Executive Board Meetings

Board Meeting Minutes - July 16, 2025 

The following items were discussed at the board meeting chaired by John Milliard (Pres), attended by Gary See (Treasurer), Nancy Mize (Member at Large) and Larry Haisting (Secretary) who attended remotely by phone

Topics Discussed:

• New Tournament Policy: New 3-page inter-club policy and published tournament dates written by the Gilbert tennis clubs, along with their published tournament dates 

• Club Tournament Budget: Only 4 inter-club tennis tournaments are scheduled for 2025-26, with only one hosted at RR. $5 attendance fee for players and guests; club will covers fee for member but not guests.

• Club Activities: Tennis activities during the fall tennis season and reserved court times will be posted on the website and on the club bulletin board. 

• Tennis Balls: Provided for open club tennis; not for tennis that is restricted in any way. Ongoing research on the cost and type of bulk tennis ball purchases

• Social Events: Monthly social events will be held at club member homes whenever possible and are not necessarily tied to social tennis.  An electronic survey will be sent to all club members suggesting other possible social activities like Arizona sporting events, dinners at off-site restaurants, pool parties, etc.

• Club Shirts: Survey will be sent to determine interest in purchasing new club tennis apparel and member willingness to increase dues for a free annual shirt.

• HOA Budget Requests are being prepared for:

  • Funding for installation and hardware to secure and raise wind screens for visitor viewing

  • Joint funding for covered cement pad with tables and water supply between courts 2 and 3

• Club Committees: The board had a brief discussion of the various club committees (as published on the website) including possible chairpersons and committee responsibilities.

Action Items for the topics were assigned to various board members.

Membership Meeting – April 25, 2024 – Election of Officers

The meeting was called to order by President, Linda Gayer at 4:04pm at the Clubhouse Patio.

Minutes of the last meeting were read by Secretary, Pauline Graham. David Rafeedie motioned to accept as read and 2nd by Dennis Winder.

Treasurers report was submitted by Jan Kinley, Treasurer and read by Linda Gayer. We have a balance of $2,106.59.  The books have been audited and approved.  A big Thank You to Jan for getting the ability for our members to Zelle funds to the Treasurer for dues.

Larry Haisting gave an update for the web site. He is putting information on the site so please check it to keep informed of club happenings. Please contact him either by email or text, should you have problems.

Dennis Winder gave an update on the clinics.  He had a great turn out and met with many members. The clinics will end May 1, but he will be available for personal help should anyone need him. He also asked for unused racquets to help new players, if anyone has any to give.

The ball machine will have new balls in the fall.

We have our Club Banner! Thanks to Dee Lee for designing it!! It’s very nice!!

NEW BUSINESS

We have a committee consisting of Dennis Winder, Larry Haisting and Paul Gayer to design a covered patio between Court 2 and 3.  This design will be given to Mike Taylor, HOA Manager, to present to Robson for an improvement to the Tennis area.

We have 6 mini tournaments scheduled for this upcoming season.  {3 here and 3 away}

Motion to adjourn by Paul Gayer and 2nd by Dennis Winder at 4:31pm.

Election of Officers: Positions were uncontested.

President: Dennis Winder – Treasurer: Gary See – Member at Large: John Millard. Their terms start July 1, 2024 for a 2 year term. Pauline Graham announced that her term as Secretary is over next year and the club will need to fill her position as she’s not running.  So, please give this some thought,

We had 29 present for the Hamburger dinner that was provided by the club.

CJ Azaira conducted the Corn Hole competition.  It was fun and the winning team was John Millard and John Birchmeier.

It was a fun evening and we missed those that couldn’t join us!!

Respectfully Submitted

Pauline Graham, Secretary